One card from the pew, three follow-ups by noon
A concept build for a fictional church in Wheaton. One connect card, followed from the pew to a neighbor’s hello on Tuesday.
Before: three days in a basket
Sunday’s cards waited for Wednesday’s typing night, and new families heard nothing all week.
Now: before lunch
Every family is on file with a person ready to reach out.
Sounds like a good greeter
A first-time family meets Dawnbrook on a Saturday night. Each part of the page does what a good greeter would.
The front porch
Plan your visit and the phone number wait in the top bar on every page.
The first hello
Service times, one plain sentence about who we are and one next step.
Directions, not a brochure
Gatherings, kids, groups and care, each in a line a newcomer can act on.
Voices from the pews
Members on being known and remembered, the question every visitor carries in.
Times and towns at the bottom
Service times, kids check-in and the towns served, one scroll down.
- Sundays
- Kids
- Groups
- Care
Small enough to know your name
Sundays at 9:00 and 10:45 in Wheaton. Come as you are, and somebody will remember you came.
Tell us once, and a neighbor says hello by Tuesday. Or call (630) 555-0139
What Sundays look like
- Sunday gatheringsTwo morning services, with coffee before and after
- Kids and studentsSafe, simple check-in from nursery through high school
- Small groupsLiving rooms across the western suburbs, most weeknights
- Care and prayerA quiet word to us stays quiet, and never gets lost
Somebody two streets over texted us by Tuesday. A neighbor
Simone V., WheatonOne line about my dad. Only Pastor Dave ever knew
Gordon L., Glen EllynServing here never feels like being drafted
Kerri B., volunteer coordinator, Lisle
The page gets a family to the door; what happens underneath makes sure they are remembered.
What happens after the last song
It reads handwritten connect cards and suggests a group for each newcomer, and a leader approves every introduction before anyone is contacted.
Handwriting in, a family on file
The Reyes family fills in a connect card in the pew, and after the last song the office photographs the whole stack. Each card is read, messy handwriting and all, into one record per family.
One card became three follow-ups: a greeter brief, a care note and a group introduction.
The connect cards
From the pew
The Reyes family, first Sunday. Two kids, 4 and 7.
Ticked: small groups, kids ministry.
One line on the back, marked private.
The family record
The connect cards
- Family
- Reyes, first visit
- Kids
- Ages 4 and 7, check-in ready
- Greeter brief
- On a volunteer’s phone
- Private line
- Sent to the pastor alone
- A group leader reaches out by TuesdayThe basket is empty before lunch
A word marked private stays private
The Reyes card carries one line on the back, marked private. It reaches the pastor alone, with a date to follow up, and nobody else on staff ever sees it.
He called on Thursday. That is what the quiet lane is for.
One line, marked private
From the back of the Reyes card
- Pastor’s care laneConfidential, follow-up ThursdaySeen by one person
- Also checked: public prayer sheet and volunteer inbox
Pastor Dave’s phone: one care note, for his eyes only
The roster mends itself, gently
That afternoon a preschool volunteer bows out of next Sunday, when the Reyes family comes back. Dawnbrook asks the most rested volunteer first, and only as many people as it needs.
One ask, one yes, and the coordinator never sent a text.
Next Sunday 9:00, preschool room
Covered
One volunteer can’t make it
- J. WhitmanMost rested, serves monthlyGlad to
- A. KowalskiServed three Sundays straight, not asked
- L. BrandtNew this month, not asked yet
Staff meeting starts with every name filed
Care follow-ups sit in a tab only pastoral staff can open. The Reyes introduction is drafted for a group leader two streets over and goes out only when that leader taps send.
On Tuesday the Reyes family hears from a neighbor, not a form email.
- Greeter brief done, group intro waiting for the leader’s tap
- Two returning visitorsWelcomed back by name
- Kids check-inTwo new records ready for Sunday
- This tab opens for pastoral staff alone
- Two follow-ups this weekEach with a date
- Nothing here reaches a public list
- Open chairs
- Three groups, listed by night
- Intros
- Drafted warm, sent only on a leader’s tap
- Preschool room
- Covered for next Sunday
Reyes family, first visit
Welcomed
- Kids
- Ages 4 and 7, check-in ready
- Interests
- Small groups, kids ministry
- Group intro
- Drafted, waiting on the leader
- Private line
- With the pastor only
Your congregation is not Dawnbrook
A person reads every request and replies within one business day.
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